Part-time Assistant Secretary

Salary: £20,000 pro rata
Ref: Winchester - T0211

This part time Secretarial asst role is working 25-28 hours over 4 or 5 days. Must be happy working with numbers as it is based in the accounts team. Salary will be pro-rata'd to reflect the hours worked.

You will provide a comprehensive secretarial/administrative support service to the accounts and payroll function. The position requires a well-organised, personable individual with an ability to work as part of a team. Conscientious, reliable, and efficient and be able to display a positive attitude and willingness to learn. Accuracy, attention to detail, flexibility and common sense are very important attributes.

You will be working between 25-28 hours per week

Key responsibilities:

  • Scanning documentation and scanning paperwork
  • Opening and scanning the post each day and distributing to the relevant team members
  • Assisting the Pensions Administration department in the production of written or visual material to the company’s quality standards
  • Creating and drafting letters in respect of information requests going to third parties
  • Amending Trustee Report & Accounts and update charts and tables
  • Update change of details on member records
  • Archiving and filing as necessary
  • Assembling, binding and distributing Trustee Report & Accounts
  • Assist in the organisation and completion of mailing exercises including checking and sending of payslips and annual P60s
  • Answering telephones, taking messages and passing them to the appropriate team member.
  • Arrange meetings, booking meeting rooms, setting up rotas, arranging and taking minutes for team meetings and other general team and office duties
  • Liaising with the company’s internal signatories on a daily basis
  • Input information on data files for bulk updates to check data has been entered accurately
  • Assist in setting up library standard letters for regular tasks
  • Assist in banking duties
  • Work with the wider secretarial pool to cover for holidays and absences
  • Fast typing speeds are not essential but must be at a reasonable speed and be accurate.

If you have not heard from a Consultant within 2 weeks then unfortunately on this occasion, your application has been unsuccessful

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