Facilities Assistant

Salary: £25,000 - £27,000 per annum
Ref: Winchester - T2702

As a Facilities Assistant, your responsibility is to provide an efficient facilities and administration support service, ensuring proactive approach to programme of maintenance and timely completion of all tasks

This role is a 12 month FTC based in Winchester, working 9am to 5.30pm, some flexibility will be required.

Duties will include:

  • Liaising with service providers regarding office equipment and appliances as necessary
  • Daily office inspections to ensure service and cleanliness such as air conditioning, toilet facilities, lighting, security systems and office cleaning etc
  • Recording results of maintenance patrols on CAFM work control system
  • Replace failed strip-lights and bulbs throughout the office, including meeting rooms etc, and maintaining supplies of lighting consumables. Call out of electricians as necessary
  • Setting up equipment in meeting rooms,reconfiguration, removal of meeting room furniture and audio-visual equipment
  • Identify and carry out general small repairs to office equipment/furniture
  • Ensure cleaning works maintained to high standard
  • Maintain record of all reactive and PPM on CAFM system and ensure all such works are carried out at the appropriate intervals
  • Ensure weekly collection of filled bags containing documents etc intended for secure shredding takes place and supplies of empty bags and seals are delivered
  • Maintaining accurate record of collections/deliveries for invoice reconciliation
  • Programme doors and security card time profiles, order stocks of security cards and accessories issue security passes to new staff/contractors, notify on-site security via written memo of all out of hours works and provide contractor’s temporary security cards etc
  • Keep on-site storage facility orderly, clean and tidy
  • Provide cover/assistance to/for other members of the Administration/Facilities team as required
  • Reconcile incoming invoices against purchase orders, worksheets etc
  • Online ordering of premises and administration supplies

Skills

  • Facilities experience essential with general administration/clerical experience
  • Good IT skills - Excel, Microsoft Teams, Outlook
  • Experience of CAFM (Computer Aided Facilities Management)
  • Experience in Health & Safety and Environmental Awareness an advantage
  • Ability to work as part of a team with fluctuating workload.
  • Ability to work on own initiative and prioritise workload
  • Good communication skills
  • Able to maintain high standard of professionalism at all times
  • Flexibility of tasks and hours covered and to travel and work from other offices

If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on other opportunities we are currently recruiting for which may suit your next career move.

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